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Privacy Policy

Last updated: 8th July 2026


Sovereign Taekwondo Organisation ("we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, contact us, or interact with our organisation.


This Privacy Policy applies to Sovereign Taekwondo Organisation and its Full Member Clubs operating under the Sovereign Taekwondo Organisation.​

 

1. Who We Are
Sovereign Taekwondo Organisation is an independent organisation supporting Taekwondo clubs, schools, instructors and students through recognised gradings, instructor development, events and related activities.


Data Controller
Sovereign Taekwondo Organisation
32 Rowan Road
Swindon
Wiltshire
SN2 1JA
Email: sovereigntkd@gmail.com


2. Information We Collect
We may collect and process the following personal information:

  • Name

  • Email address

  • Telephone number

  • Enquiry details submitted through our website

  • Booking, membership or event registration information

  • Information relevant to participation in classes, gradings, seminars or activities

  • Any information you choose to provide when contacting us

Where we collect personal information relating to children under the age of 18, this information is collected and processed with the knowledge and consent of a parent or legal guardian where required.


3. How We Use Your Information
We use your personal information to:

  • Respond to enquiries and communications

  • Manage memberships, bookings, gradings, seminars and events

  • Administer classes and activities

  • Provide information about our services

  • Maintain accurate records

  • Improve our website and services

  • Meet our legal and safeguarding responsibilities where applicable

We will only use your personal information where we have a lawful basis to do so.

 

4. Lawful Basis for Processing
We process personal data under one or more of the following lawful bases:

  • Consent (where required)

  • Performance of a contract

  • Compliance with a legal obligation

  • Legitimate interests, such as responding to enquiries and administering our services

 

5. Sharing Your Information
We do not sell, rent or trade your personal data.
We may share information only where necessary:

  • With trusted service providers, including website hosting, booking or email systems

  • Where required by law or a regulatory authority

  • Where necessary to protect the safety or wellbeing of participants

All third parties are required to process personal data securely and in accordance with UK data protection legislation.


6. Data Storage and Security
We take appropriate technical and organisational measures to protect your personal information against loss, misuse, unauthorised access or disclosure.
Personal information is retained only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or to comply with legal and regulatory requirements.
Some trusted service providers may process data outside the United Kingdom. Where this occurs, appropriate safeguards are in place to ensure your personal information remains protected in accordance with UK data protection law.


7. Cookies
Our website uses cookies to:

  • Improve website functionality

  • Analyse website traffic

  • Enhance your browsing experience

You can manage or disable cookies through your browser settings.
For more information, please refer to our Cookie Policy.


8. Your Rights
Under UK data protection legislation, you have the right to:

  • Access your personal information

  • Request correction of inaccurate or incomplete information

  • Request deletion of your personal information

  • Restrict or object to processing

  • Withdraw consent where processing is based on consent

  • Request a copy of the information we hold about you

To exercise any of these rights, please contact us using the details above.
If you believe we have not handled your personal information correctly, you have the right to lodge a complaint with the Information Commissioner's Office (ICO). We would, however, appreciate the opportunity to address your concerns before you contact the ICO.


9. Website Analytics
Our website may use analytics tools provided by Wix or other trusted providers to help us understand how visitors use our website and improve our services.
Where appropriate, this information is anonymised and used only for statistical purposes.


10. External Links
Our website may contain links to external websites operated by other organisations.
We are not responsible for the privacy practices or content of those websites and encourage you to read their own privacy policies.


11. Changes to This Policy
We may update this Privacy Policy from time to time.
Any changes will be published on this page with an updated revision date.


12. Contact Us
If you have any questions about this Privacy Policy or how your personal information is handled, please contact:
Sovereign Taekwondo Organisation
Email: sovereigntkd@gmail.com
Correspondence Address:
32 Rowan Road
Swindon
Wiltshire
SN2 1JA

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